1. Clarity & Precision

  • Use simple, direct language to avoid confusion
  • Define technical terms the first time they appear
  • Example: Instead of "The API has a feature that allows users to interact with the system," say "The API includes an interface for user interaction."
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2. Structure & Organization

  • Follow a logical flow (introduction → methodology → conclusion)
  • Use headings and bullet points to break down complex topics
  • Pro Tip: Always include a table of contents for long documents

3. Audience Awareness

  • Tailor content to the reader's expertise level
  • Avoid assumptions about prior knowledge
  • Tip: Use examples and analogies for concepts that may be unfamiliar

4. Consistency

  • Maintain uniform terminology and formatting
  • Use consistent file naming conventions for code samples
  • Checklist:
    • Are all technical terms spelled the same?
    • Do code blocks use the same syntax highlighting?
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5. Accessibility

  • Write for both human readers and automated tools
  • Use semantic markup in documentation
  • Bonus: Add alt text for images and ensure color contrast for readability

🔗 Further Reading: Writing Guidelines
📌 Need help with documentation tools? Check out our Technical Writing Tools Guide for recommendations.

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