Writing effective emails is crucial for professional and personal communication. Here are key tips to improve your email etiquette and clarity:

1. Clear Subject Line

A concise subject line helps recipients prioritize your message.

email_subject_line
- Use action verbs (e.g., "Meeting Reminder", "Project Update") - Avoid vague phrases like "Important" or "Check This" - Keep it under 50 characters for optimal visibility

2. Professional Tone

Maintain respect and clarity in your writing:

professional_email
- Start with a polite greeting (e.g., "Dear [Name]" or "Hi [Name]") - Use formal language unless communicating with close contacts - Avoid slang, emojis, or excessive abbreviations in formal contexts

3. Structured Content

Organize your email for readability:

  • Opening: State the purpose immediately
  • Body: Use bullet points for key information
  • Closing: Add a call to action (e.g., "Please let me know by Friday")
email_template

4. Attachments & Formatting

  • Mention attachments in the body before the closing
  • Use bold or italics sparingly for emphasis
  • Avoid large files; compress if necessary

5. Timely Responses

  • Reply within 24 hours unless specified otherwise
  • If unable to respond, inform the sender with a tentative timeline
email_response

For more advanced tips, check our email communication guide. 📚