1. Be Clear and Concise

Avoid unnecessary jargon and keep sentences straightforward. Use bullet points or numbered lists to present key information.

Clear Writing

2. Use Professional Tone

Maintain a formal yet approachable style. Avoid slang and contractions (e.g., "don't" → "do not").

Professional Tone

3. Prioritize Structure

Follow the IMRaD format (Introduction, Methods, Results, and Discussion) for reports. Ensure logical flow with headings and subheadings.

Business Structure

4. Proofread Rigorously

Check for grammar, spelling, and punctuation errors. Use tools like Grammarly or ask a colleague to review.

Proofreading

5. Adapt to Your Audience

Tailor language complexity and formality based on the recipient’s background. For example:

  • Internal emails: Slightly casual
  • Client proposals: Highly formal
Audience Adaptation

For deeper insights, check our guide on Business English Writing Structure.